Conference In duba

7-8 December 2018 | Conrad Hotel, Dubai

Terms and conditions

  • New Frontiers in Post Reproductive Health Conference (“Event”) is scheduled to take place on 7-8 December 2018 at Conrad Dubai Hotel, Dubai UAE. IBC Medical Services (“Organiser”), reserves the right, at its discretion, to change the site, hours or dates of the Event. IBC Medical Services will attempt to notify Sponsors of any such changes as far in advance as possible
  • Applications: All applicants (“Sponsor”) for exhibit space, speaking sessions or general sponsorship (regardless of level) must agree to this Sponsorship Agreement (“Agreement”). Once this Agreement is accepted by Sponsor (whether electronically, click through or otherwise) and received and accepted by IBC Medical Services, it is considered binding and fees are non-refundable. Organiser reserves the right, at its sole discretion, to decline acceptance of this Agreement
  • Payment: IBC Medical Services will invoice Sponsor for the fees associated with its chosen level of sponsorship for the Event (“Sponsorship Fee”). Payment is due net 30 days from the invoice date. Except as otherwise set forth herein, the Sponsorship Fee is non-refundable and non-cancellable. IBC Medical Services reserves the right to revoke or preve
  • Cancellation: In the event Sponsor wishes to cancel all or part of its participation in the Event, Sponsor must send notice of cancellation in writing to Sponsor shall be liable for one-hundred percent (100%) of the total Sponsorship Fee. Sponsor is responsible for payment of the Sponsorship Fee irrespective of the reason for Sponsor’s cancellation. In case of cancellation by Sponsor, IBC Medical Services reserves the right to use or resell Sponsor’s cancelled Event participation. Organiser’s re-allocation of Sponsor’s Event participation shall not excuse Sponsor from payment of the Sponsorship Fees assessed hereunder. IBC Medical Services reserves the right to cancel the Event or to terminate this Agreement for any reason at any time upon written notice to Sponsor. Upon cancellation or termination by IBC Medical Services, IBC Medical Services’ sole liability to Sponsor, and Sponsor’s exclusive remedy, shall be a refund of the Sponsorship Fees paid by Sponsor under this Agreement
  • No endorsement: Sponsor will not state or imply that its products or services are endorsed by IBC Medical Services or its affiliated or subsidiary companies and no approval by IBC Medical Services or any of its affiliated or subsidiary companies of any of Sponsor’s content or participation in the Event will be deemed an endorsement
  • Booth space: When the booth map becomes available, Sponsor will be eligible to select a booth. Placement in the booth selection queue is based in part on the date and time this Agreement is accepted by IBC Medical Services and payment is received plus any other criteria as determined solely by Organiser
  • Use of Event/booth space: Sponsor shall not assign, lend, or share Sponsor’s Event space. Sponsor shall not promote any other person or entity, or any products other than Sponsor’s, without IBC Medical Services’ prior written consent. ‘Promote’ includes signage, products, demos, presentations, giveaways, and any other marketing material. Sponsor must confine all demonstrations, promotional activities and representatives to Sponsor’s designated Event space. No signs, literature, collateral, equipment, furniture, or promotional items may be placed, distributed or posted outside of the Sponsor’s designated Event space
  • Force majeure: : IBC Medical Services shall not be responsible for any loss or damage resulting from failure to perform under this Agreement or to conduct the Event as currently scheduled in whole or part as a result of riot, strike, civil disorder, act of war, failure of facilities, earthquake, storm, fire, flood, or other acts of God, or any reason of any kind whatsoever beyond the reasonable control of IBC Medical Services. In such case, Organiser will make reasonable efforts to reschedule the Event. Notwithstanding any other terms or conditions of this Agreement, should it ultimately be impossible to hold the Event due to a force majeure event, IBC Medical Services may retain or will be due such portion of the Sponsorship Fee as necessary to compensate IBC Medical Services for expenses reasonably incurred up to the time the force majeure event occurred. All payments in excess of such expenses shall be refunded
  • Conduct of sponsor: Sponsor shall conduct its Event participation in a professional manner so as not to be objectionable to IBC Medical Services, other Sponsors or participants, or the public. Organiser reserves the right to restrict or prohibit exhibits or content which, because of noise, method of operation, content, or any other reason, are objectionable or otherwise detract from or are out of keeping with the character of the Event as a whole. IBC Medical Services may prohibit installation or request removal or discontinuance of any exhibit or promotion that, if continued, deviates substantially from the design and description approved in advance by Organiser. IBC Medical Services and the venue reserve the right to close, remove or require changes in any exhibit or to remove any of Sponsor’s personnel, agents, representatives, independent contractors, invitees or guests who are deemed detrimental to the Event, other sponsors, the venue, or the public. Sponsor shall not distribute any giveaways, prizes or collateral that would be considered potentially dangerous or destructive, including, without limitation, pocket knives, box knives, stickers, helium balloons, glitter, laser pointers, or dart guns. If Sponsor or its representatives fail to observe the terms and conditions of this Agreement, or, in the opinion of IBC Medical Services, conduct themselves unethically or detrimentally to the Event, Sponsor may be dismissed from Event without refund or other appeal
  • Limitation of liability: : IBC Medical Services shall in no event be liable for any indirect, incidental, special or consequential damages, or damages for loss of profits, revenue, data, or use, incurred by Sponsor, whether such action is in contract or tort, even if IBC Medical Services has been advised of the possibility of such damages. Organiser’s entire liability for damages hereunder shall in no event exceed the Sponsorship Fee paid by Sponsor under this Agreement
  • No assignment: The rights granted by this Agreement are personal in nature. Sponsor may not assign this Agreement to any third party without the prior written consent of Organiser
  • Authorization: By accepting this Agreement you are authorising IBC Medical Services to provide contact information including your address, phone number, fax number and contact person to any service vendor contracted to conduct work at the Event
  • Governing law; jurisdiction:This Agreement and all matters arising out of or relating to it shall be governed by the procedural and substantive laws of the city of Dubai in UAE. Any legal action relating to this Agreement shall be instituted in UAE
  • Warranty: Sponsor warrants that it has the authority to enter into this Agreement; that its participation in the Event will not violate any other agreement or understanding between Sponsor and a third party; that Sponsor will reimburse IBC Medical Services for any losses it incurs resulting from any damage to the personal property of, or any personal injury to, the Organiser, the Event location owner, or any of their employees or contractors in connection with the Event; that no materials provided by Sponsor in connection with the Event will infringe or misappropriate any third party’s rights; and that Sponsor will comply with all applicable federal, state and local laws and regulations in connection with its obligations under this Agreement and its conduct in connection with the Event
  • Indemnity: Sponsor will indemnify and hold IBC Medical Services, its parent, affiliated and subsidiary companies (“Indemnified Parties”) harmless for and from any alleged or actual claim for any costs, losses or fines, penalties, or expenses (including reasonable attorney’s fees) arising from or related to: (1) any damages to real or personal property, or personal injury to any person, directly or indirectly caused by Sponsor or Sponsor’s employee or contractor in connection with the Event; (2) any failure to comply with any applicable local laws and regulations related to the collection, use, sharing, disclosure and storage of personal information; and (3) any claim that the Indemnified Parties’ use of any content provided by Sponsor for the Event infringes or misappropriates any third party’s intellectual property, publicity, privacy, confidentiality or other right, provided that in no event will the Indemnified parties’ approval or use of Sponsor’s products or any other materials provided by Sponsor for the Event, or the Indemnified Parties’ approval of Sponsor’s use of Event marks, affect the Indemnified Parties’ right of indemnification as described in this paragraph. This provision will survive the termination or expiration of this Agreement
  • No partnership or agency: Nothing in this agreement is intended to, or will be deemed to, establish any partnership or joint venture between any of the parties, designate any party as the agent of another party, nor authorise any party to make or enter into any commitments for or on behalf of any other party
  • Permission to use materials is subject to sponsor’s approval : Sponsor grants IBC Medical Services and its employees, agents, contractors or representatives permission to use, reproduce, combine with other works, and publish worldwide in all media, Sponsor’s trademarks, product names or descriptions and logo(s) and any materials Sponsor provides for the purpose of, or as result of, Sponsor’s participation in Event, including, without limitation, posting on websites, or publishing in other print or electronic media, brochures, newsletters, advertisements, and magazines. Organiser may edit materials only as necessary to conform them to a given media, e.g., changing the size of an image, but will not modify Sponsor’s trademarks or logos in any other way without Sponsor’s prior written consent
  • Confidentiality and authorisation: This Agreement, its terms and the Event are confidential until publicly announced by IBC Medical Services. Sponsor may not disclose the existence of this Agreement or the terms of this Agreement to any third party without IBC Medical Services’ prior written consent. Sponsor hereby authorises IBC Medical Services to provide Sponsor’s contact information including address, phone number, fax number and primary contact person information to the organizer, events and marketing team, and any of its vendor contracted to conduct work for this Event, as well as to the Event location owner and its employees, agents and contractors
  • Entire agreement: : This Agreement constitutes the complete agreement between the parties and supersedes all prior or contemporaneous agreements or representations, written or oral, concerning the subject matter hereof. This Agreement may not be modified or amended except in a writing signed by a duly authorised representative of each party